StampMitra - Digital LegalTech, Virtual Office & Compliance Platform

PF (EPF) Registration Online

PF registration enrols your establishment with the Employees' Provident Fund Organisation (EPFO) so that employer and employee contributions to EPF, pension (EPS) and insurance (EDLI) can be made. You get an establishment code and your employees get a UAN. We prepare the documents and employee data and file the application with you.

What PF registration is

PF registration is the procedure by which an employer registers the establishment with EPFO, which functions under the Ministry of Labour and Employment. The establishment gets an EPFO establishment code. Each employee gets a Universal Account Number (UAN), a lifelong member number that stays with them when they change jobs.

Who must register

Source: Code on Social Security, 2020 (Chapter III) and the EPF Scheme, 2026, as read in law-firm and consultancy analyses. We have not read the gazette text for every point, which is why we confirm the ceiling and the voluntary-registration conditions at filing.

  • Establishment with 20 or more employees: Registration is mandatory
  • Establishment with fewer than 20 employees: Registration may be possible on a voluntary basis
  • Employees within the wage ceiling: Covered for mandatory contribution
  • Employees above the ceiling: Treated differently from covered employees
  • Contract workers: They count toward coverage
  • Foreign nationals: Members from joining

Contribution rates and fees

Registration is an online procedure on the EPFO or Shram Suvidha portal. We confirm that no portal charge applies before we file.

  • Employee contribution: 12% of wages
  • Employer contribution: 12% of wages
  • EDLI (insurance): Reported at 0.5% of wages
  • Admin charges: Reported at 0.5% of wages, with a monthly minimum of ₹500
  • Digital signature (DSC): Market price
  • Stamp duty: Not applicable

Documents for PF registration

No consent letter from employees is needed for PF deduction.

  • PAN of the entity
  • Proof of constitution
  • Address proof
  • Bank proof
  • Authorised signatory details
  • GST or other registration

How the registration works

The portal screens can change, so we follow the current flow when we file.

Monthly due date and delay

A one-time settlement scheme (Vishwas 2026) for defaults before 14 June 2024 is reported to close on 28 December 2026, and a separate amnesty for private PF trusts running without exemption was announced in 2026. We tell you if either applies to you.

  • Contribution and ECR: Within 15 days after month-end
  • Registration after crossing 20 employees: As the Code and scheme require

Find your ECR date

Pick the last day of the wage month to see the date by which the ECR and payment are due.

The ELI scheme: a reason to keep your EPFO records right

The Employment Linked Incentive (PM Viksit Bharat Rozgar Yojana) is paid through EPFO.

  • Who it covers
  • Part A: first-time employees
  • Part B: employers
  • What you need

Common reasons applications get stuck

Name or PAN does not match the MCA or GST record.

  • Name or PAN does not match the MCA or GST record.
  • Documents are unreadable.
  • The digital signature of the signatory is unregistered or expired.
  • An employee's Aadhaar or date of birth is wrong.
  • A bank account is not Aadhaar-seeded.
  • The wrong establishment type is selected.

What StampMitra does for you

StampMitra is a filing assistance platform. We are not EPFO and not a law firm.

  • Eligibility and headcount check
  • Documentation and filing
  • Establishment code and UAN guidance
  • Return filing support

How it works

  1. Check coverage Count employees and confirm the establishment type and basis of registration.
  2. Prepare documents and employee data Collect entity documents and an employee list with Aadhaar, PAN, date of birth and wages.
  3. Register on the portal and file Register on the EPFO employer portal or Shram Suvidha portal, enter details, upload documents and sign with a DSC or e-sign.
  4. Receive the establishment code EPFO verifies the application and issues the establishment code and login credentials.
  5. Create UANs and file monthly Authorise signatories, generate employee UANs, then upload the ECR and pay the challan every month.

Frequently asked questions

Is PF registration mandatory?

Yes for establishments with 20 or more employees. Below 20, registration may be possible on a voluntary basis; we confirm the conditions before filing.

What is the PF contribution rate?

The employee contributes 12% of wages and the employer 12%, on wages up to the ceiling. The employer also pays EDLI, reported at 0.5% of wages, and an admin charge; we confirm both rates when you file.

What is the wage ceiling?

The monthly wage ceiling for mandatory coverage is reported as ₹25,000 from 17 September 2026 and ₹15,000 before that. Pages written before the revision still show ₹15,000, so we confirm the gazette text on the day you file.

Is there a government fee for PF registration?

Registration is done online on the EPFO or Shram Suvidha portal. We confirm that no portal charge applies before we file. A DSC, where needed, is bought at market price. StampMitra's own fee starts at ₹7,899 plus GST.

Do I need a digital signature?

Online signing uses a DSC or an e-sign. We tell you which one the portal asks for when we file.

What is a UAN, and how is it different from the establishment code?

The UAN is a lifelong number for each employee. The establishment code identifies the employer.

When is the ECR due?

Within 15 days after the end of the wage month, together with payment of the contribution.

What if I pay late?

Damages and interest are charged on the arrears. The scheme sets the rates, and we confirm them for the month in question.

Do I need an employee consent letter for PF deduction?

No. A consent letter is not a requirement for registration under the EPF Scheme, 2026.

Can I leave contract workers out?

We do not advise leaving them out. Contract workers count toward coverage, and the principal employer stays liable for them; we confirm how they count for the 20-employee test.

What is the ELI scheme?

A government hiring incentive paid through EPFO for hires between 1 August 2025 and 31 July 2027. You need EPFO registration and accurate ECR filings to claim it.