An incumbency certificate is a signed company certificate stating who the current directors, officers and authorised signatories are, usually with specimen signatures. Banks, overseas entities and counterparties ask for it as proof of who can sign for the company.
A certificate of incumbency, sometimes called a certificate of incumbency and specimen signatures, is a private corporate certificate. It states who the company's current directors, officers and authorised signatories are, and normally carries their specimen signatures.
Overseas bank accounts: A foreign bank wants to see who can sign for the company.
Included: Directors, officers and authorised signatories, with DIN or PAN where asked, and specimen signatures. List the offices people actually hold under the company's statutory records, such as managing director, CEO, CFO, company secretary or whole-time director.
Our fee is shown up front and covers drafting, verification and support with notarisation and apostille for the first original. Notary, state, MEA, agency and courier charges are third-party charges, billed at actuals.
Whether a foreign shareholder or another entity must supply anything depends on the receiving authority. Ask the recipient for its checklist before we start.
Hague Apostille Convention country / Non-Hague country
An old certificate or an out-of-date officer list is the most common reason a recipient refuses it.
The list of officers is out of date.
Certificate drafting and formatting: We draft the certificate to the recipient's requirements.
No Indian law requires it. The bank, counterparty or authority asking for it does.
An authorised officer: a company secretary, a director or an authorised signatory under a board resolution. A company secretary is not mandatory.
No. It is a company's own certificate, not a registry document.
We do not treat it as a legal requirement. Follow the recipient's instructions on whether a seal is wanted.
Often, if it will be used abroad. Check what the recipient asks for.
A certificate issued by the Ministry of External Affairs that authenticates the notary's or official's signature. Hague Convention countries accept it.
Yes. The MEA fee and any collection-agency fee are separate from our fee, and we confirm the current amounts before you pay.
The law sets no validity period. The recipient decides how recent the certificate must be.
Directors, officers and authorised signatories, usually with specimen signatures.
Only if the recipient asks. Shareholders are not officers, and shareholding is shown in the register of members or cap table.
That depends on the recipient. Some accept a digitally signed PDF; others want a printed, notarised copy.